Typical inclusions are venue sourcing, hotel room blocks, meeting spaces with AV, curated activities, group dining, onsite coordination, and a branded attendee hub. Airfare can be group- or self-booked. All taxes, service fees, and resort fees are disclosed before contract signing.

Yes. We align agenda design to your objectives—e.g., sales kickoffs, offsites, client summits, or incentives—balancing work sessions with team building. We can reflect brand guidelines, DEI considerations, wellness options, and accessibility needs across venues and activities.

We manage rooming lists, arrival windows, and transfers; set up self-serve registration with dietary/accessibility fields; and track RSVPs, approvals, and costs. Attendees receive mobile itineraries with live updates, while planners get dashboards for budget and headcount.

We support PO-based billing, split cost centers, consolidated invoices, and W-9/Tax ID documentation. Contracts reflect cancellation scales, attrition, and deposit schedules. We can adhere to preferred-supplier lists and provide itemized reconciliation post-event.

We build weather and venue backups, maintain vendor redundancies, and share a risk plan covering medical contacts and emergency comms. Cancellation and reschedule terms are detailed in contracts; we recommend travel insurance and can add optional event cancellation coverage.